The Cobblestones at Chestnut Hill Condominium Association
Proposed Amended Board Meeting Minutes
March 18, 2026
Call to Order
The meeting was called to order at 5:45 PM.
Board Members Present
Natasha Hulme, Sheera Maitland, Joyce Shepherd
Unit Owners Present
E12, G2, G3, G5, A2, D7, E7, F3, G11, D4, B5
Approval of Agenda
A motion was made to approve the agenda. The motion was unanimously approved.
President’s Statement
The President reviewed the role of the Board and its responsibility to operate in accordance with the Association’s governing documents. Homeowners were reminded that the governing documents are available on the Cobblestones website.
Approval of February Minutes
The February minutes were reviewed with corrections regarding landscaping responsibilities and anticipated stucco and fence replacement costs.
A motion was made to approve the February minutes as corrected. The motion was unanimously approved.
Treasurer’s Report
- Operating Account: $70,934.12
- Reserve Account: $141,460.28
- Total: $212,394.40
A motion was made to approve the Treasurer’s Report. The motion was unanimously approved.
Old Business
Sidewalks
The Board reviewed planned sidewalk repairs for the Association’s 64 units and associated common and public sidewalk areas. Work is expected to begin with the common-area and public sidewalk areas near Mermaid Lane and Crittenden Avenue.
Landscaping
The Board discussed homeowner preferences regarding mulch and plans to survey owners regarding whether they wish to receive mulch.
The Board also discussed maintenance of flower boxes and landscaping areas and will continue reviewing responsibility for areas in front of individual units.
Stucco Painting
The Board discussed the cost of painting stucco and the need to prioritize areas requiring the most immediate attention. A Board walkthrough will be scheduled to identify priority areas.
Homeowners interested in having their stucco painted privately before the Association’s scheduled work were advised to coordinate with the Association before beginning work.
Leaks and Stucco Responsibility
The Board discussed the potential for water intrusion from failing deck roofs and the resulting impact on stucco. Homeowners were reminded of their responsibility for repairs to limited elements as applicable under the governing documents.
The Board noted that reported leak incidents have decreased.
Birds and Gutters
The Board discussed birds nesting in gutters and potential deterrents. The President will investigate options for bird deterrent strips, with installation to be coordinated with roofing work if appropriate.
Bylaw Amendments and Audit
The Board discussed proposed amendments concerning the Association’s financial audit requirements. A membership vote requiring approval by two-thirds of the owners will be presented regarding the proposed annual financial review.
New Business
Snow and Blizzard Expenses
The Board reviewed snow and ice removal expenses for the 2025–2026 winter season.
- Budgeted amount: $29,278.48
- Actual expenses from the first snowfall in November 2025 through March 2026: $33,176.84
The Association exceeded the budgeted amount due to the extent of snowfall and ice-related expenses.
Open Floor
Recycling and Wind
Homeowners were reminded to secure recycling materials during windy weather to prevent debris from entering the parking areas.
Visitor Parking
The Board noted that a visitor parking space requires repainting.
Legal Services
The Board discussed the Association’s current legal needs and the possibility of retaining a different attorney as ongoing legal service needs have decreased.
Noise Concern
A homeowner concern regarding excessive motorcycle noise was discussed. The President agreed to send a friendly reminder regarding the applicable noise requirements.
Abandoned Vehicles
The Board discussed vehicles appearing to be abandoned on Crittenden Avenue. Homeowners were encouraged to report suspected abandoned vehicles through the appropriate municipal reporting process.
Community Event
The Board discussed plans for a community evening event focused on neighborhood connection and community safety, with details to be announced.
Adjournment
The meeting was adjourned at 6:50 PM.