The Cobblestones at Chestnut Hill Condominium Association
Proposed Amended Board Meeting Minutes
February 17, 2026
Call to Order
The meeting was called to order at 5:48 PM.
Board Members Present
Natasha Hulme, Catherine Webster, Sheera Maitland, Joyce Shepherd, Gene Terry
Unit Owners Present
E11, B5, D4, E10, D2, G6, F3, F5, D7, B1, G7, D8, H3, G2
Approval of Agenda
A motion was made to approve the agenda. The motion was unanimously approved.
Approval of November Minutes
The November minutes were reviewed and corrections were noted regarding the emergency shut-off valve information for D7 and responsibilities for front and rear flower beds and shrubs.
A motion was made to approve the amended November minutes. The motion was unanimously approved.
Treasurer’s Report
At the time of the meeting:
- Operating Account: $74,432.90
- Reserve Account: $137,206.91
- Total: $211,639.81
- Accounts Receivable: approximately $20,000
A motion was made to approve the Treasurer’s Report. The motion was unanimously approved.
Old Business
G-Row Cosmetic Repair
The Board reviewed the status of the cosmetic repair, which is expected to be completed when weather permits.
Unit Renovations
The Board noted that E8 and H2 were undergoing renovations and were not occupied at the time of the meeting.
Landscaping Contract and Responsibilities
The Board discussed renegotiating the landscaping contract and clarifying the scope of landscaping responsibilities to improve efficiency and allow the contractor to focus on community beautification.
Community Newsletter
The Board announced plans for a community newsletter to be posted on the Cobblestones website.
Sidewalk Analysis
The Board reviewed the completed analysis of Association-responsible common-area sidewalks. The report recommended prioritizing repairs to the Crittenden and Mermaid sidewalks, followed by areas behind the E, F, and G rows to address trip hazards.
A financial analysis will be conducted to determine how the recommended work can be completed. The analysis concerning homeowner sidewalks will also be posted on the Cobblestones website when available.
Pitched Roofs
The Board reviewed the contractor’s report identifying 11 pitched roofs requiring attention. The roofs identified were more than 20 years old and had required multiple repairs.
Bylaw Amendments
The Board discussed upcoming proposed amendments concerning capital expense limits and other updates to the Association’s bylaws.
New Business
Snow Removal
Snow removal expenses totaled approximately $19,202 at the time of the meeting.
Financial Audit and Annual Review
The Board discussed a proposed change to the Association’s financial review process. Under the proposal, a full audit would occur every 10 years with an annual review in the intervening years. The estimated cost discussed was $4,000 for an audit and $2,000 for the annual review.
A community vote will be held regarding the proposed bylaw change.
Stucco Painting
The Board discussed plans for stucco painting. The estimated cost was approximately $1,100 per unit, including paint and labor.
Priority will initially be given to areas affecting the community’s exterior appearance, including walls along the parking lot, Mermaid Lane, and Crittenden.
Fence Replacement
Fence replacement is expected to resume in the spring. At the time of the meeting, approximately 32 fences remained to be replaced, at an estimated cost of $127 per unit.
New Community Documents
The Board announced that two documents had been added to the Cobblestones website:
- Violation Appeals Process
- Fire Safety
Open Floor
Emergency Shut-Off Valves
The Board discussed the possibility of assigning Block Captains to assist with confirming the availability of emergency shut-off valves within the D and G rows.
National Night Out
A homeowner asked about the Association’s participation in National Night Out.
Address Signage
A concern was raised regarding duplicate address signage. The Board will address the signage.
Property Maintenance
A homeowner reported a large divot in a front lawn. The concern was noted for follow-up.
Power Outage
A homeowner asked about the cause of a recent power outage. The Board did not have information regarding the cause at the time of the meeting.
Adjournment
The meeting was adjourned at 7:00 PM.