The Cobblestones at Chestnut Hill Condominium Association
Proposed Amended Board Meeting Minutes
May 21, 2026
Call to Order
The meeting was called to order at 5:47 PM.
Board Members Present
Natasha Hulme, Catherine Wester, Joyce Shepherd
Unit Owners Present
A2, B5, G2, G7, G8, D7, F4
Approval of Agenda
A motion was made to approve the agenda. The motion was unanimously approved.
Approval of April Minutes
The April minutes were reviewed.
A motion was made to approve the April minutes. The motion was unanimously approved.
Treasurer’s Report
- Operating Account: $151,388
- Reserve Account: $106,689
- Total: $258,077
A motion was made to approve the Treasurer’s Report. The motion was unanimously approved.
President’s Statement
The President reminded homeowners that the Association’s rules and governing documents establish the requirements for the community. The Board reviews questions and areas requiring clarification as they arise.
Old Business
Trash and Recycling
The Board discussed the importance of proper trash and recycling practices, including keeping trash containers covered, placing bags inside containers, properly preparing recycling, and maintaining the parking areas.
Homeowners and tenants are expected to follow the Association’s trash and recycling requirements.
Traffic and Parking Concerns
The Board discussed concerns regarding visibility near driveway entrances and vehicle speeds in the surrounding streets.
The Board noted that previously requested traffic-calming measures had not been approved by the City.
Concrete Repairs
The Board reviewed a proposal for concrete repairs involving Crittenden Avenue, Mermaid Lane, and areas between the E and F rows.
During the meeting, the Board determined that the original proposal did not include all necessary polyfoam lifts, concrete square replacements, and related repairs. The revised proposal totaled $11,647.20.
A motion was made to approve the revised total of $11,647.20 for the specified concrete repairs. The motion was unanimously approved.
Roof Maintenance
The Board discussed the condition and age of several roofs and the need to continue monitoring roofs approaching the 20-year mark.
Emergency Shut-Off Valves
The Board continued discussion regarding emergency water shut-off valves and the availability of shut-off valves within individual units.
Funding Discussion
A homeowner asked how the Association could fund the approved concrete work without a special assessment. The President explained that savings from municipal trash collection and consistent payment of condominium fees have contributed to the Association’s ability to fund the work.
Next Meeting
The next meeting is scheduled for June 18, 2026.
Adjournment
The meeting was adjourned at 6:45 PM.