The Cobblestones at Chestnut Hill Condominium Association
Proposed Amended Board Meeting Minutes
July 15, 2026
Call to Order
The meeting was called to order at 5:30 PM and was conducted virtually.
Board Members Present
Natasha Hulme, Catherine Webster, Sheera Maitland, Joyce Shepherd, Eugene Terry
Unit Owners Present
A2, A4, B5, D1, D2, D4, D7, D8, E6, E7, E9, E10, E11, F5, F9, G2, G5, G8, G11, H4
Approval of Agenda
A motion was made to approve the agenda. The motion was unanimously approved.
Approval of June Minutes
A motion was made to approve the June minutes as posted on the Cobblestones website. The motion was unanimously approved.
Treasurer’s Report
- Operating Account: $59,710.71
- Reserve Account: $111,030.32
- Homeowner delinquency: approximately $18,456, with collection efforts continuing.
The Board reviewed the Association’s reserve funding and ongoing contributions toward future capital improvements.
A motion was made to approve the July Treasurer’s Report. The motion was unanimously approved.
President’s Statement
The President provided an update regarding plans for hybrid meetings when weather creates a safety concern for in-person attendance.
Old Business
Phone Tree
The Board reported that the phone tree is functioning well.
Stormwater and Flooding
The Board discussed periodic flooding in the Mermaid Lane parking area following heavy rainfall. The matter will continue to be monitored. The Board discussed contacting the appropriate municipal department regarding storm drainage and using 311 to report sewer-related concerns.
The Board also discussed temporary parking accommodations during severe weather.
Landscaping
The Board reviewed landscaping responsibilities for homeowner-maintained flower boxes, gardens, and bushes below three feet. Homeowners are responsible for maintaining landscaping in areas not serviced by the Association’s landscaping contractor.
The Board discussed trimming of common-area bushes and planned a safety walkthrough to identify areas requiring attention.
Unit Exterior Appearance
The Board discussed an upcoming exterior property walkthrough by Onyx. Homeowners were reminded to maintain exterior areas, including lighting, cables and wires, patios and roof decks, construction materials, and stucco.
The Board also discussed stucco repairs and potential responsibility for damage associated with window replacement work.
A maintenance matter reported to the Board was referred to Onyx for follow-up.
The Board advised that powerwashing stucco is not recommended.
Plumbing
The Board discussed emergency shut-off valves and plans to survey homeowners regarding existing valves and plumbing configurations within individual units.
Stucco Painting
The Board discussed plans to begin painting stucco, with priority given to areas previously identified as needing the most attention.
Recycling and Trash
The Board discussed the use of clear bags for recycling, particularly during windy weather, to reduce loose materials and litter within the community.
Concrete and Sidewalk Repairs
The Board reviewed the status of planned sidewalk repairs. The contractor, Get Lifted, is expected to begin work within approximately one month.
The Board discussed potential special assessments for units requiring the most extensive repairs, as well as the option for homeowners to arrange private repairs subject to Association requirements.
Additional information regarding repair schedules will be provided to homeowners.
Fences
The Board discussed fence reinstallation and available replacement panels and will continue evaluating options.
Onyx Portal
Homeowners were reminded that Onyx has implemented two-factor authentication for portal access.
New Business
New Neighbors
The Board welcomed new neighbors in A4 and H2.
Community Safety and Cleanliness
The Board discussed general community safety concerns, including litter and pet waste, and encouraged homeowners to report issues through appropriate channels.
The Board also discussed measures to discourage deer from entering the community.
2027 Tax Assessment
The Board noted an increase in the Association’s property tax assessment.
Next Meeting
The next meeting is scheduled for Thursday, August 20, 2026.
Adjournment
The meeting was adjourned at 7:02 PM.