The Cobblestones at Chestnut Hill Condominium Association
Proposed Amended Board Meeting Minutes
August 20, 2026
Call to Order
The meeting was called to order at 5:31 PM.
Board Members Present
Natasha Hulme, Sheera Maitland, Joyce Shepherd, Catherine Webster, and Eugene Terry.
Unit Owners Present
A1, A2, B5, C1, D1, D2, D4, D5, D6, D7, D8, E7, E9, E10, F1, F3, F5, F9, F11, G2, G5, and G11.
Approval of Agenda
A motion was made to approve the agenda posted in the meeting chat. The motion was unanimously approved.
Approval of July Minutes
The July minutes were presented with a correction. A motion was made to approve the July minutes as corrected. The motion was unanimously approved.
Treasurer’s Report
The Treasurer presented the financial report:
- Operating Funds: $63,254.52
- Reserve Funds: $115,271.87
- Total Funds: $178,526.39
A motion was made to approve the Treasurer’s Report. The motion was unanimously approved.
Old Business
Stormwater/Flooding
The Board discussed stormwater conditions affecting portions of the Mermaid Lane area and agreed to continue monitoring conditions. Temporary parking accommodations may be used by affected units during storms as appropriate.
Landscaping
The Board reported that scheduled bush pruning had been completed.
Exterior Lighting
The Board discussed exterior lighting outages affecting portions of the property. An electrician is being scheduled to make the necessary repairs. Homeowners were reminded of their responsibility for required exterior lighting.
Fireplaces
The Board reiterated that fireplace use requires the appropriate certification from a licensed contractor to be submitted through Onyx.
Vacant Units
The Board discussed the status of vacant units and general property security.
Plumbing
No changes were reported.
Fences
The Board discussed the status of fence replacement for the remaining units.
Concrete
The Board discussed the status of the planned concrete work and is awaiting a confirmed start date from the contractor.
Gutters
The Board discussed cleaning of the Association’s gutters. Cleaning is anticipated to take place in October.
Community Safety and Cleanliness
The Board discussed general community safety and litter concerns and encouraged homeowners to report appropriate issues through the proper channels.
Dryer Vents
The Board discussed a proposed dryer-vent installation option. Homeowners interested in this option may submit an ARC request through Onyx for Board review. The installation is optional.
New Business
Trash Pickup
The Board discussed trash collection procedures and the appropriate method for reporting missed pickups.
Extermination
The Board discussed maintenance of the Association’s pest-control stations.
Ground-Floor Plantings
The Board reminded homeowners that edible plants are not permitted on ground-floor property, including patios. Such plants may be maintained on decks in accordance with Association rules.
Open Floor
Handrails and Steps
The Board discussed Association responsibility for handrails, steps, and pathways. The Board will consider requests for additional handrails where appropriate. Homeowners requesting consideration for handrail installation should submit an ARC request through Onyx. Homeowners may not independently install railings on Association property.
Rental Compliance
A question was raised regarding enforcement of Association rules involving rental units. The Board discussed the responsibility of unit owners to ensure that their tenants comply with Association rules and the Association’s established violation and fine procedures.
Landscaping Near Windows
A question was raised regarding removal of landscaping near a dining-room window. The Board discussed the distinction between landscaping maintained as part of the common area and landscaping that is the homeowner’s responsibility.
Exterior Light Fixture
A homeowner asked about replacing an exterior light fixture with a floodlight. The Board would consider the request, with appropriate care required to protect the stucco and seal openings against water intrusion. More information needed.
Adjournment
The meeting was adjourned at 6:39 PM.