Town Hall for the Cobblestones of Chestnut HIll 10/22/2026
Called to order at 0535
Board Attendees: Natasha Hulme,Catherine Webster, Eugene Terry, Joyce Shepherd
President’s opening statements,
Definition: A townhall is informal.
September Minutes: No minutes for review. There was not a Quorum.
Treasurers Report:
Operating $58,343.03
Reserves Account $119,632.04
Total: $177,974.07
Topics Discussed
● When other entities (mortgage companies, accounts, etc.)review our minutes, it was
discovered that our minutes are too detailed. For example, when we discussed a
Reserve study, to an accountant it indicated a Forensic Audit. The board has now
reviewed notes from February – September 2026. An example of a change : Audit has
been changed to financial review compilation. The words Inspection or Assessment will
be changed to component review. All board members have contributed to and reviewed
the minutes.
Motion to the board to accept the updated 2026 minutes
Motion Unanimously approved
● The community newsletter will be forthcoming
● Welcome extended to the new owner of F8. Natasha reviewed the documents for all new
homeowners that should have been received at settlement. Explanation given regarding
the purpose of our documents and declaration regarding our property and building, HOA
and homeowners responsibilities. Our By-laws, Rules and Regulations summarize our
day to day.
● Common areas are the sidewalk and common areas.
● The HOA is assigned to oversee the day to day business (money, sidewalk repairs,
stucco repair, pitched roof repairs).
● ARC forms are to be used for changes. Completion of these forms should be completed
first to avoid having to possibly have to redo or have fines assessed.
● Parking: Each unit is an assigned space and use of 1 visitor spot (Note: the deeded
spot must be at use simultaneously). They are available on a first come /first serve basis.
You cannot keep the spot over 24 hours.
● Fireplace Use: Before using your fireplace, it must be certified and documents sent to
Onyx via the portal.
● Capping: We planned to use a Groupon for owners to have the work discounted.
Bennis Roofing did a walkthrough and discovered there are various types of caps on
the units. A walkthrough will be conducted by the board to note the cap variations and
will discuss the discounts available with the roofers. The caps are necessary to prevent
birds and squirrels from entering the chimneys and your homes. At this time, the
following units want their chimney caps replaced: D1, E11, A2,G8, F5, G3, G7,D8. As
suggested by homeowners in attendance, we will look at other roofing companies to
complete this project and compare pricing.
● Discussion regarding the balcony window replacement (a homeowners expense)
resulted in our considering to change our current By-law regarding this issue. This will
allow homeowners to choose their own style of window to be replaced.
● In November the budget will be released.
● Sidewalk update: Work to be completed before the end of November.
● Dirt to be replaced in grass in front of units A1-A3.
● Red and Blue water valves: If you have these valves in your unit, they are for control of
the outside hose ports in the front and back of homes. They can be located in your
powder room and kitchen under the sinks.
● Homeowners Insurance: All homeowners must have updated insurance policies. In
2027, if a unit does not have insurance, the HOA will have to purchase the insurance
and the homeowner will be charged.
● The request to cut down the bush in Creshei lot (in front of G6), will be honored.
● Snow removal: We will ensure that Gras has a designated spot for the snow piles.
There is a possibility that 2 visitor spots will be utilized in each lot.
● New board member: In executive session, the resignation of Sheera Maitland as of
9/30/26 was discussed. A motion unanimously approved to elevate Gene Terry to Vice
President. Therefore, a council at large position is available. Participating on the board
will allow you to see in detail what the board does. If interested, please contact Natasha
via email.