HOA Meeting February Wednesday 18th, 2026
Meeting called to order at 0548
Board Attendees: Natasha Hulme, Catherine Webster, Sheera Maitland, Joyce Shepherd, Gene Terry
Unit Attendees: E11,B5, D4, E10, D2, G6, F3, F5, D7, B1, G7, D8, H3, G2
0549: Motion proposed to approve agenda.
The motion was unanimously approved.
November minutes read by the secretary.
Corrections to November Minutes: D7 does not have a shut-off valve for the row
Regarding front and back Flower beds/Shrubs: if you do not want to maintain them, they must be removed and the Homeowners must plant grass in those areas.
0607 Motion proposed to approve amended November minutes.
The motion was unanimously approved
Treasures ReportAt the time of this meeting, the totals were:
Operating: $74,432.90
Reserves: $137,206.91
Total: $211,639.81
Approximately Accounts Receivable: $20,000
Motion proposed to approve the Treasures report.
The motion was unanimously approved.
Old Business
G-Row Faux repair: the repair will be completed when the weather breaks.
E8 and H2 are under rennovations. They are not occupied at this time.
Renegotiation of the Landscaping contract/establishing boundaries: This discussion will hopefully give less complicated work loads. This will enable them to focus on beautification of the community.
A community Newsletter will be forthcoming and will be posted on the Cobblestones website.
Results of the Audit and Reserve study inspections:
- Common area Sidewalk Report: The analysis/inspection was completed. An auditor reviewed the HOA responsible areas. They suggest that the Crittenden and Mermaid sidewalks be repaired first. The areas behind E,F and G will follow to repair trip hazards. Sherra will do a financial analysis of how this can be done. The auditors also inspected Homeowner sidewalks. When the written analysis is complete, it will be posted on the Cobblestone website.
- Pitched Rood inspection results: We need 11 pitched roofs per the report. These roofs were over 20 years old. When the roofs are completed, they will be good for 25-30 years. There were also 13 Firewall caps to be replaced. Total for both replacements: $52,602. Because of this amount, the board cannot approve this expense because it is above $50,000 (as per our By-laws). There must be a community vote. It requires a yes vote from ⅔ of the community. A spreadsheet will be completed regarding the history of each unit’s roof replacements and repairs.
- There will be a vote soon regarding updating the By-laws re Capital expense limits and updating the By-laws.
New Business
- Snow Removal totals thus far have cost $19,202
- The Accrual Audit (Audit and Reserve study ) will be completed every 10 years. It will be reviewed annually. If an audit is required (outside of 10 years), it will cost $4000. The annual review will cost $2000. There will be a community vote to change our By-laws to reflect these changes.
- Plan to complete Stucco Painting. It currently costs $1100/unit (includes paint and labor). The HOA will focus most immediately on completing those walls that affect Curb Appeal (parking lot, Mermaid and Crittenden walls).
- The replacement of fences will resume in the Spring. Currently there are 32 fences to be replaced at a cost of $127/unit.
- There are 2 new documents on the Coblestones site: Violation Appeals process and Firesafety
Open Floor
- ? Should we assign Block Captains for D&G rows to conduct the test confirming the row emergency shut-off valve?
- Main Shutoff valve condition: A homeowner stated she was told by a water department employee (while they were looking at the valve), they were afraid to touch the valve.
Response: Joyce will contact Zachary at Onyx and request he contact the water department. He will have them come out to review the valves in the area and establish who is responsible for the upkeep of the valve. These actions must be completed by 2/28/26
- A homeowner asked about our participation in the National night out. Natasha stated we would participate in August. All info is forthcoming.
- A homeowner stated she is receiving multiple packages from neighbors because there are 2 homes with signs stating 7601 (F3 and F10), Natasha stated the signs will be removed.
- A homeowner stated there is a “sinkhole” on the front lawn of A5.
- A homeowner asked if Natasha knows why we had a power outage recently. Natasha stated does not know.
Meeting adjourned at 0700